These days we each have multiple email accounts, some we use frequently and others not.

Managing your email involves 2 parts, managing incoming and managing outgoing email.

Let’s take a look at each.

Incoming email:

In my opinion, the easiest way to manage multiple email accounts, is to forward all email you receive to one account.

This way you can manage all your incoming emails in one place. Just make sure you organize your incoming emails in a way to easily find them.

cPanel makes it easy to create many accounts for any domain you own. cPanel even offers a way to manage you email account without having to log into your cpanel hosting account itself.

If you have cPanel, you can just use port  2095 to access tools to manage your email. Just enter http://yourdomain.com:2095 from your browser. Login by entering your email in the input text for user name and password. This will take you right to your email main page, where you have the option to: forward you email, set auto responder, read incoming email …

Here I would forward all my emails to one email that I would use all the time.

email management main page

Outgoing email:

Let’s assume you forward all your incoming email, to your Gmail account.
In Gmail you can set filters and label each incoming email in your inbox.

Once you are logged into your Gmail account, click on the settings link. Then click on the Accounts tab.
You will see a link to “Add another email address”
Click it to add any other email address you like.
Gmail will ask you to verify that the email you want to add is indeed your own  email.

add email to your google account

After email verification, your new email will automatically be added to you Gmail account. Now, every time you compose an new email message, Gmail will let you choose which email you want to send from.

I think this is the simplest way to manage incoming and outgoing emails from one location. Of course, there are other ways you can use to manage email instead of using Gmail. You can do the same with Outlook or Mozilla’s Thunderbird.

What is your favorite way in managing your email accounts?

Regards.